The Assistant Program Director will be responsible for assisting the Program Director in the management and supervision of a school based after-school program. Responsibilities include involvement in all aspects of managing daily program operations. The Assistant Director will also be assigned administrative duties, including data entry, and must be organized and efficient in multitasking. This position may also require assistance with the planning, stakeholder development, and human resources aspects of the program. Additional tasks will be assigned as-needed to accomplish program goals. He or she must be fully capable of supervising the program in the Director's absence. Computer literacy and strong organizational skills are required. A collaborative spirit and can-do attitude are essential for this position.

Duties and Responsibilities:

  • Assist with management of daily operations, including communications with the school's administration, teachers, secretaries, and custodial staff

  • Collaborate with Program Director to organize schedules, maintain accurate attendance logs, collect lesson plans, ensure snack and space reservations are in place, plan trips, submit supply requests, and address programmatic needs

  • Build relationships with the school principal and administrative team to facilitate seamless integration of NIA staff and expanded hours into the overall school culture

  • Build and maintain positive relationships with all stakeholders (participants, parents, school staff and administration, funders, the community, and NIA)

  • Familiarize yourself with all DOH and funder regulations and meet all contractual obligations, specifically in the area of enrollment and rate of participation, and assist in making sure all requirements are met

  • Maintain accurate and up-to-date attendance data and meet deadlines for data entry into database

  • Assist in the managing, training, and coaching of program staff and volunteers

  • Conduct classroom observations; report information back to the Program Director on a consistent basis and address concerns as they arise

  • Input accurate time and attendance records for all staff, help maintain current staff and student files, incident and accident reports, and other required documentation and student data

  • Collaborate with the team to ensure program content supports initiative goals and outcomes

  • Create a strong sense of community which values respect, acceptance, and high expectations 

  • Perform other duties and tasks as deemed necessary by the NIA

Qualifications and Requirements:

  • Bachelor's degree, preferably in education or a related field, or 3+ years of work experience in youth development

  • A minimum of 2-3 years of experience working with children in an educational setting is preferred

  • Strong leadership, conflict resolution and diplomacy skills

  • Excellent organizational skills, attention to detail, ability to prioritize, meet deadlines and multitask in a fast-paced environment 

  • Capacity to work independently and collaboratively

  • Strong verbal and written communication skills

  • Computer proficiency including Microsoft Word and Excel, email correspondence, and database management is required

  • Familiarity with NY State Standards

  • Must be available to work Monday through Friday, between the hours of 2:00 PM and 6:00 PM

  • Must take part in 30 hours of professional development opportunities per year and be available for some organization events outside of regular business hours

This is a full time position. The salary offered for this position is commensurate with applicant experience and program size.

A current physical exam and TB test are required for all Assistant Program Directors. All site based staff must be fingerprinted before being hired. A $25 fee for a mandatory New York State background check is required.

How To Apply:

Please fill out the form below. Put "Full Time Assistant Program Director" in the Position You're Applying For field. Please upload your resume and a cover letter as well. Applications submitted without a resume and cover letter will not be considered. Only candidates being considered for the position will be contacted.  

About NIA:

Founded in 1981, the NIA Community Services Network is a nonprofit organization dedicated to addressing issues that impact youth, families, and seniors. The NIA serves thousands of clients each year through after-school programs, summer day camps, cultural arts opportunities, youth and family counseling services, community assistance, referral services, and senior support programs. 

The NIA offers students access to arts, sports, leadership, STEM, and academic opportunities through after-school programs that foster positive youth development, teach new skills, and encourage learning through exploration. NIA programs provide an environment where students learn to think critically and communicate confidently; a place where students develop the tools necessary to realize their individual talents and embrace the larger world through meaningful opportunities for experiential education, service learning, and community building.

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NIA complies with all Equal Employment Opportunity laws and regulations and with the provisions of the Americans with Disabilities Act.