ASSISTANT PROGRAM DIRECTOR
The Assistant Program Director will be responsible for assisting the Program Director in the management and supervision of a school based after-school program. Responsibilities include involvement in all aspects of managing daily program operations. The Assistant Director will also be assigned administrative duties, including data entry, and must be organized and efficient in multitasking. This position may also require assistance with the planning, stakeholder development, and human resources aspects of the program. Additional tasks will be assigned as-needed to accomplish program goals. He or she must be fully capable of supervising the program in the Director's absence. Computer literacy and strong organizational skills are required. A collaborative spirit and can-do attitude are essential for this position.
Duties and Responsibilities:
Assist with management of daily operations, including communications with the school's administration, teachers, secretaries, and custodial staff
Collaborate with Program Director to organize schedules, maintain accurate attendance logs, collect lesson plans, ensure snack and space reservations are in place, plan trips, submit supply requests, and address programmatic needs
Build relationships with the school principal and administrative team to facilitate seamless integration of NIA staff and expanded hours into the overall school culture
Build and maintain positive relationships with all stakeholders (participants, parents, school staff and administration, funders, the community, and NIA)
Familiarize yourself with all DOH and funder regulations and meet all contractual obligations, specifically in the area of enrollment and rate of participation, and assist in making sure all requirements are met
Maintain accurate and up-to-date attendance data and meet deadlines for data entry into database
Assist in the managing, training, and coaching of program staff and volunteers
Conduct classroom observations; report information back to the Program Director on a consistent basis and address concerns as they arise
Input accurate time and attendance records for all staff, help maintain current staff and student files, incident and accident reports, and other required documentation and student data
Collaborate with the team to ensure program content supports initiative goals and outcomes
Create a strong sense of community which values respect, acceptance, and high expectations
Perform other duties and tasks as deemed necessary by the NIA
Qualifications and Requirements:
Bachelor's degree, preferably in education or a related field, or 3+ years of work experience in youth development
A minimum of 2-3 years of experience working with children in an educational setting is preferred
Strong leadership, conflict resolution and diplomacy skills
Excellent organizational skills, attention to detail, ability to prioritize, meet deadlines and multitask in a fast-paced environment
Capacity to work independently and collaboratively
Strong verbal and written communication skills
Computer proficiency including Microsoft Word and Excel, email correspondence, and database management is required
Familiarity with NY State Standards
Must be available to work Monday through Friday, between the hours of 2:00 PM and 6:00 PM
Must take part in 30 hours of professional development opportunities per year and be available for some organization events outside of regular business hours
This is a full time position. The salary offered for this position is commensurate with applicant experience and program size.
A current physical exam and TB test are required for all Assistant Program Directors. All site based staff must be fingerprinted before being hired. A $25 fee for a mandatory New York State background check is required.
How To Apply:
Please email a resume and cover letter to firstname.lastname@example.org. Please write "Assistant Program Director" in the subject line of your email. Applications submitted without a resume and cover letter will not be considered. Only candidates being considered for the position will be contacted.
Founded in 1981, the NIA Community Services Network is a nonprofit organization dedicated to addressing issues that impact youth, families, and seniors. The NIA serves thousands of clients each year through after-school programs, summer day camps, cultural arts opportunities, youth and family counseling services, community assistance, referral services, and senior support programs.
The NIA offers students access to arts, sports, leadership, STEM, and academic opportunities through after-school programs that foster positive youth development, teach new skills, and encourage learning through exploration. NIA programs provide an environment where students learn to think critically and communicate confidently; a place where students develop the tools necessary to realize their individual talents and embrace the larger world through meaningful opportunities for experiential education, service learning, and community building.
NIA complies with all Equal Employment Opportunity laws and regulations and with the provisions of the Americans with Disabilities Act.